Who should sign the RFP cover letter?

The cover letter for a Request for Proposal (RFP) is a formal document that serves as the introduction to the proposal being submitted. The person who signs this letter should hold a position of authority within the company to convey credibility and commitment. Signing the RFP cover letter is typically the responsibility of a high-ranking official, such as the company president or executive vice president, as their endorsement adds weight to the proposal and reassures the recipient of the company's capability and seriousness about the project.

When a senior executive signs the letter, it signifies that the proposal has been reviewed and approved at the highest level of the organization. This is important for establishing trust and professionalism in the bid process, as recipients are more likely to be confident in a proposal that has such endorsement. It also indicates that the company is prepared to allocate the necessary resources and support for the project if awarded, thereby enhancing the overall perception of the proposal's value.

Other options, such as having any employee or just the project manager sign the letter, would not carry the same authority or significance. A legal representative might be relevant for contracts and legal documentation, but for the purpose of an RFP cover letter, the executive level is more appropriate to represent the company's interests effectively.